2018 Stallholder Information 

World Food Craft & Music Fair – Saturday 24th March 2018 – 10am – 4pm

Welcome to the 2018 Festival Of Cultures. Please complete the below form no later than 5 p.m. Monday 5th March 2018.
Completion of this form does not automatically entitle you entry to the World Food, Craft and Music Fair.  You will receive an email if your registration is successful. Full payment is then required before you are fully registered.

Please make sure you read the Terms and Conditions before registering.

You can register by downloading and emailing a PDF from or by completing your details on-line below. Payment can be made either by direct credit or cheque.

You can find answers to some of the most frequently asked questions with regards to waste minimisation at the FAQ Page – Waste Minimisation FAQ’s if you question isn’t answered or you still need to know more please email PNevents@pncc.govt.nz for more information.

Stall Holder Application Form

*   indicates a required field

General Information

* Organisation Name

* Organisation Address

* Contact Person

* Contact phone number

* Your Email

* Country/Culture you will represent

* Details of what you will be selling

Booking Details

* Do you require power? (additional $20 per site)
 Yes No

Do you require single or 3 phase power?
 Single Phase 3 Phase

Please indicate what your power requirements are (e.g. fridge, microwave)

Cost Details

Are you an MMC Member? (MMC MEMBERS RECEIVE $5 discount on one small stall per group)
 Yes No

Do you wish to use your own marquee/s?
 Yes No

If yes, please indicate your marquee size/s

There is a charge for each site. Please indicate how many sites you would like to book:
1. Cultural Display ($30 for each site):
2. Cultural Art/Craft/Food ($65 for each site):
3. Commercial Art/Craft ($150 for each site):
4. Commercial Food ($185 for each site):


Do you wish to use a provided marquee/s?
 Yes No

There is a charge for each site. Please indicate how many sites you would like to book:
1. Cultural Display ($60 for each site):
2. Cultural Art/Craft/Food ($110 for each site):


* Will you be using Gas Cylinders?
 Yes No

Please note that ALL gas cylinders WILL be checked for safety at the Festival. Unsafe gas cylinders CANNOT be used at the festival.

Food Health and Safety Certificates:

If you are using power or gas on your stall or if you are selling food (and not a registered food vendor), it is compulsory that you attend the Festival of Cultures Health and Safety meeting. This is a good chance to meet other stallholders and event managers who can assist you with any problems you might have during the Festival.
Details on Food Health and Safety Meetings will be emailed out to you in early 2018.

Cultural Experience Marquee

This year we will again be running a marquee dedicated to cultural experience activities, where people can enjoy and try other culture's traditions.

* Would your organisation/group like to provide a cultural experience activity/tradition? (1/2 hour to 1 hour session)
 Yes No

Please describe the activity

* Payment Details

 I have mailed a cheque to the Festival of Cultures organiser I have paid by direct credit

Information for posting cheque:

Please make cheque payable to Palmerston North City Council
Send to:
Palmerston North Central Library
Events Coordinator
PO Box 1948
Palmerston North 4442

Information for paying via direct credit:

Please use 'Festival' and your group name as a reference.
Bank account details: 03-0726-0330770-00

* I/we understand that stall fees are non-refundable
 Yes No

In line with the PNCC Waste management and minimisation bylaw all food products will need to be served in compostable packaging.

In line with the PNCC Healthy beverage policy stalls will not be able to sell sugar sweetened beverages.

* I/we agree to the full event terms & conditions (available to read here)
 Yes No

Arrangements for Festival day

Details of the site plan, programme and other information will be emailed to you in the week beginning Monday 13 March 2018. this will include details of wet weather arrangements